Meeting 5

Heartland Library Cooperative Planning Meeting

August 14, 1996

Heartland Library Cooperative (HLC) governing board members present; Jeri Canale, Highlands County Commissioner, acting Chairman; Gloria Davis, Hardee County; Bonnie Dyga, Okeechobee County Assistant Administrator; Paul Erickson, DeSoto County Community Services Director; Clois Harvey, Okeechobee County Commissioner; Walter Olliff, Hardee County Commissioner; Barbara Smith, DeSoto County Commissioner;

Board members absent: Perry Newport, Highlands County; Jeanne Renton, Highlands County Library System Advisory Board; Diana Youmans, Hardee County Library Advisory Board; a to be appointed member from DeSoto and Okeechobee Counties.

Other attendees: Merry Cresswell, Lake Placid Librarian; Ed Kilroy, Okeechobee County Librarian; Mary Myers, Highlands County Library System Director; Don Obrakta, Hardee County Librarian; Charlie Parker, State Library of Florida; Michael Pate, Highlands County Library System Technician; Sue Rood; Highlands County Library System Advisory Board

Chairman Jeri Canale called the meeting to order at 10:06 a.m.

1. Web Pages for HLC Members:

• Michael Pate and Mary Myers demonstrated the Highlands County Library System web page and explained how the HLC would offer the service of writing web pages for the county agencies of cooperative members.

2. Chair and Vice-Chair Nominations:

• Barbara Smith moved to nominate Jeri Canale to serve as the Chairman of the HLC. Seconded and passed by majority vote.

• Clois Harvey moved to nominate Bonnie Dyga as Vice-Chairman of the HLC. Seconded and passed by majority vote.

3. Report from Highlands County Administrator on Highlands

• Tabled because of absence of County Administrator

4. HLC Long Range Plan

• Ed Kilroy distributed the Long Range Plan and discussed the addition of Appendix I which consists of statistical information and a map showing the member counties. Appendix II containing additional statistical information of the cooperative members will be prepared and attached to plan submitted with grant application.

• Paul Erickson asked the spelling of DeSoto County be changed to DeSoto County.

• Bonnie Dyga moved to accept the Long Range Plan with mentioned modifications. Seconded and passed by majority vote.

5. Annual Plan of Service and Budget

• Bonnie Dyga asked Mary Myers to check if retirement benefits is required for the courier if employed more than 6 months of the year.

• Bonnie Dyga asked Charlie Parker how the cooperative receives the money from the state. Charlie stated HLC will receive two checks. The first one will come about February 1, 1997.

• Charlie has suggested we apply for Federal grant money of $50,000 that is available for "start up costs" of multi-county entities. This money should be available before February 1, 1997 and would be in addition to the HLC grant money from the state.

• Bonnie Dyga moved the board approve the Annual Plan of Service and Budget. Seconded and passed by majority vote.

6. State Aid Applications

• Mary Myers will have the state aid grant application for HLC prepared for approval at the next meeting.

• Ed Kilroy asked Charlie Parker for clarification on whether the HLC member counties submit their county state aid grants individually or do the members submit them together with the HLC grant application.

• Charlie contact the State Library Director. Each county will repare the DLIS-SA03 state aid application (for libraries who are members of a multi-county cooperative) and give them to Myers. Mary will submit the individual state aid requests with the HLC grant request. These grants have to be postmarked by October 1, 1996.

• Each county will bring their prepared grant form to the next meeting.

7. HLC Committee Accomplishments

• Jeri Canale commended the committee chairman for their efficiency and outstanding work in preparing the necessary documentation to make the HLC a reality.

• Charlie Parker praised the quality of the technology documentation and the cooperation between the county officials to prepare interlocal agreements and forma 4 county cooperative in less than 4 months.

• Ed Kilroy state with the help of the State Library System's help with giving us a vision of what a multi-county cooperative could do so for individual counties really helped make HLC a reality. If our vision continues to grow so will the cooperative.

8. New HLC Members

• Walter Oliffe asked if another county could join the cooperative after its initial establishment. Charlie Parker answered it is up to the HLC to decide the application process. The grant application period goes from October - October., Even if a new county entered the cooperative during this time period no additional monies would be realized until the next grant period. Mary stated the interlocal specifies new members could join on October 1 at the beginning of a new grant request.

9. Interlocal Agreements

• There are 5 original interlocal documents to be signed by each county. Ed Kilroy has three of the 5 copies and Don Obratka has two. These should be signed and present at the next meeting.

10. Miscellaneous

• Jeri Canale will be interviewed by the Highlands Today newspaper reporter about the HLC.

• Mary Myers is will to demo the WWW home page concept at the member counties county commissioners' meetings.

11. Next HLC Governing Board Meeting is set for Wednesday, September 18th, 10:00 a.m. at the Lake Placid Memorial Library Meeting Room.

Meeting adjourned 11:19 a.m.

Respectfully submitted,

Sue Rood

Acting Secretary

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