Board Minutes

HEARTLAND LIBRARY COOPERATIVE
March 19, 2003

HLC Governing Board voting members present: DeSoto—Paul Erickson, Ann Ryals; Hardee—Elinor Batey; Highlands—Jeanne Renton, Commissioner Guy Maxcy; Okeechobee—Marilyn Buxton, Robbie Chartier. Other attending: Librarians Fred Lohrer, Margo Taylor, E.M. Kenney, Merry Cresswell, Diane Hunt, Coordinator Mary Myers and secretary Carolyn Hesselink.

The board met in the Lake Placid Memorial Library meeting room at 10 a.m. on March 19, with chairman Paul Erickson calling the meeting to order. Guy Maxcy gave the invocation and led in the flag salute. Public notice of the meeting was read.

One agenda change was proposed: adding to new business, capital equipment purchases. Elinor Batey moved for board approved of the change, seconded by Jeanne Renton, approved. The minutes were moved for approval as read by Ann Ryals, seconded by Robbie Chartier, and approved by voice vote.

COORDINATOR’S REPORT
Mrs. Myers noted that the state budget is tentatively the same as last year. Robbie moved approval of the report, seconded by Ann, approved by voice vote.

NEW BUSINESS
Robbie moved to ratify the Born to Read Grant submittal, seconded by Ann, approved by voice vote.

SOFTWARE CONTACT PERSON
Mary Myers recommended to the board that Sebring Reference Librarian Michael Pate be given additional cooperative duties as our software contact person. She asked for funding of 5% of his current salary as compensation. He will also be supervising other Heartland funded employees. Jeanne Renton moved that the compensation and authority to supervise be given as recommended, seconded by Elinor Batey, and approved by voice vote.

BOOK THEFT DETECTION SYSTEM
Mrs. Myers recommended that the system be incorporated into our cooperative by degrees, with Hardee County Library recommended to be the first installation. Lake Placid has already written in the 3M system for their coming renovation/construction project, and Avon Park is looking forward to their construction/renovation in 2005, also adding this system. The fixed cost for Hardee, using the state contract for the 3M system, would be $18,000, plus the cost of 1 magnetic strip per item. Although the board realizes that we do not have an actual annual service cost, Robbie moved to accept the system for installation in Hardee, seconded by Ann, approved by voice vote.

BOARD MEMBER COMMENTS
Paul Erickson noted that our web page needs to be updated with the addition of new HEARTLAND board members. Mary said she would have Michael and Paul take a look at it.

NEXT MEETING IS MAY 21, 10 A.M. at DeSoto Library.

Adjourned at 10:30 a.m.

Respectfully submitted,

Carolyn Hesselink, Administrative Secretary

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