Meeting 71
HEARTLAND LIBRARY COOPERATIVE
October 22, 2008HLC Governing Board members present: Archbold-Fred Lohrer; DeSoto-Commissioner Felton Garner, Paul Erickson, Ann Ryals; Glades-Donna Storter, Jeanette Peeples, Julie Perry; Hardee-Gloria Davis; Highlands-Perry Newport; Okeechobee-Marion Davis, Elvie Posey. Absences: Commissioner Gordon Norris, Commissioner Guy Maxcy, Jan McKibben, and Robbie Chartier. Others present: Glades Librarian Mary Booher, Librarians Kresta King, Patti Jean Lang, Elizabeth Kenney, Cooperative Coordinator Mary Myers, and Carlos Roman CPA.
Chairman Paul Erickson called the meeting to order at 10 a.m., asking Commissioner Felton Garner to open with prayer and lead in the pledge to the flag. Recognition was given to DeSoto County Commissioner Felton Garner, and Highlands Co. Library System Admin. Secretary Carolyn Hesselink for their service to the Board. This is their last meeting. Glades Library Director Mary Booher introduced her three Board members: Jeanette Peeples, Julie Perry, and Commissioner Donna Storter. The secretary read the notice of public meeting. There were no additions to the agenda, which was approved as written, with a motion by Perry Newport, a second by Commissioner Felton Garner, and unanimous approval. The minutes of the previous meeting were moved for approval, with the addition of the word "himself," by Ann Ryals, seconded by Marion Davis, and passed unanimously.
COORDINATOR'S REPORT
Mrs. Myers noted that she would provide a report with all libraries' statistics at each meeting. The incorrect collection size for all libraries for September was mentioned. The expenditure report from the office of our CPA, Carlos Ramon, was discussed, noting the balance forward. Commissioner Garner moved approval of both the financial and coordinator's reports, seconded by Perry Newport, and approved unanimously.
NEW BUSINESS
Mr. Ramon reported to the board about an alternative to paper checks being transported from Sebring to DeSoto, and sometimes to Okeechobee, for signatures. This would involve buying three copies of the advanced Acrobat program, for Robbie, Paul E., and Mary, and electronically sending checks for signature approval, but would be a great saving of time and energy in getting approval and mailing those checks. Ann Ryals moved to approve this process, contingent on positive comments from the auditors, seconded by Jeanette Peeples, and passed unanimously.
Mrs. Myers asked the board's opinion of donating the 1996 Chevy Venture van to charity. Suggestions were made. Donna Storter moved to declare the van as surplus, giving 30 days to find an agency who would want it, and after that, giving Mary leeway to get rid of it. Jeanette Peeples seconded the motion, and it carried unanimously.
Coordinator Myers informed the board that our by-laws say we are to meet on the 3rd Wednesday of odd months, excluding July, and to hold elections in January each year. Our meetings for 2009 will be: January 21 (elections), March 18, May 20, September 16, and November 18, all at 10 a.m. in the Lake Placid Library. The current chairman is Paul Erickson, Vice Chairman is Guy Maxcy, and Treasurer is Robbie Chartier. The board is expecting new appointments from Hardee and DeSoto, with others possible.
The board adjourned at 10:55 a.m. for a tour of the Glades County Library, followed by a luncheon provided by the Glades Friends of the Library.
Carolyn Hesselink
Administrative Secretary
The mission of the Heartland Library Cooperative is to provide to the citizens of the member-county service area with enhanced
access to library materials and library services which would otherwise be unavailable under current and anticipated funding. This
cooperative venture has expanded the quality and quantity of library materials to local residents by providing greater access to
regional collections through shared technology, shared resources and cooperative collection development.