Meeting 75
HEARTLAND LIBRARY COOPERATIVE
Governing Board Minutes
December 9, 2009
HLC Governing Board members present: DeSoto-Paul Erickson, Commissioner July Schaefer, Ann Ryals, Glades-Julie Perry, Commissioner Donna Storter-Long, Hardee-Gloria Davis, Diane Youmans, Okeechobee-Robbie Chartier, Commissioner Margaret Garrard Helton, and Marion Davis. Members absent: Highlands-June Fisher, Perry Newport, Commissioner Jeff Carlson, Glades-Jeanette Peeples, and Hardee-Commissioner Terry Atchley. Others present: Librarians Mary Booher, Patti Jean Lang, Elizabeth Kenney, Michael Pate, and Cooperative Coordinator Mary Myers.
Chairman Paul Erickson called the meeting to order at 10:00 a.m. Ann Ryals gave the invocation and Chairman Erickson led in the pledge to the flag. The Notice of Public Meeting was read. There were no additions or changes to the Agenda, which was approved as written, with motion by Ann Ryals second by Marion Davis, and with unanimous approval by the Board. The Minutes of the September 16, 2009 meeting were reviewed. Robbie Chartier moved to approve the Minutes, the motion was seconded by Gloria Davis, and passed with unanimous approval by the Board.
COORDINATOR'S REPORT & FINANCIAL REPORT
Mary Myers presented her reports. Motion was made by Ann Ryals to approve the reports with instructions to Mary to check on the fund balance brought forward as discussed, seconded by Robbie Chartier, and passed with unanimous approval by the Board.
Motion was made by Robbie Chartier to approve the professional services of CPA Carlos R. Roman, PA for the Fiscal Year 2010 was made with the following changes: (referring to Page 4 of the proposal) standard hourly billing rates should be guaranteed for the year, and invoices above the standard billing rate would be submitted to the Board for approval on a case by case basis, seconded by Commissioner Margaret Garrard Helton, and passed with unanimous approval by the Board.
Motion was made by Ann Ryals to approve the Disruptive Patron Policy Acknowledgement Form, was seconded by Commissioner Judy Schaefer, and passed unanimously by the Board.
Coordinator Mary Myers presented an issue involving the sharing of DVD's between Cooperative Libraries. Motion was made by Robbie Chartier to make all DVD's at a Cooperative Library not "Holdable" by other libraries for a trial period until the next Board meeting, seconded by Diane Youmans, and was passed unanimously by the Board
Motion was made by Robbie Chartier to approve the revision of policies to include charges for broken and/or missing items with the decision to make the charges at the discretion of the individual Librarians, seconded by Commissioner Donna Sorter Long, and was passed unanimously by the Board.
The five year Long Range Plan expires October 1, 2010. Robbie Charier, Ann Ryals, and Gloria Davis volunteered to sit on a Committee and were appointed by Chairman Erickson as the Long Range Planning Committee.
Coordinator Mary Myers asked for permission to replace Perry Newport (Highlands County) on the Board. According to the By Laws, Perry had missed meetings and someone that could make the meetings should be selected. Chairman Erickson granted the requested permission.
There were no comments by Members of the Board.
Chairman Erickson announced the next meeting would be held on March 17, 2010
Respectfully Submitted
Debra Ann Worley
The mission of the Heartland Library Cooperative is to provide to the citizens of the member-county service area with enhanced
access to library materials and library services which would otherwise be unavailable under current and anticipated funding. This
cooperative venture has expanded the quality and quantity of library materials to local residents by providing greater access to
regional collections through shared technology, shared resources and cooperative collection development.